1.1 These Terms and Conditions govern the relationship between ARCHITEXIS Services LLC (“ARCHITEXIS”) and its clients (the “Client”). ARCHITEXIS provides ongoing services such as company formation, company renewals, and annual accounting and reporting (“Ongoing Services”), as well as one-off services, including but not limited to residency and corporate PRO services, bank account opening, corporate documentation drafting, document translation, business plan preparation, feasibility studies, and financial modelling (“One-Off Services”). Collectively, these are referred to as the “Services.”
1.2 These Terms and Conditions, together with the proposal for the Services issued by ARCHITEXIS or any additional written agreements between ARCHITEXIS and the Client, form an integral part of any contract for the provision of Services (the “Contract”). By engaging ARCHITEXIS for any Service, the Client agrees to be bound by these Terms and Conditions.
1.3. The terms and definitions outlined in any official proposal issued by ARCHITEXIS to the Client are hereby incorporated into these Terms and Conditions by reference. In case of any conflict between these terms and a specific contract, the terms of the contract will take precedence unless otherwise agreed in writing.
1.4. ARCHITEXIS reserves the right to update these terms at any time with immediate effect, and the Client will be notified in writing of any changes.
2.1 ARCHITEXIS does not guarantee the successful completion or approval of any applications, filings, or processes facilitated through its Services, including but not limited to visa applications, company formation, and bank account openings. All decisions are subject to the discretion of the relevant authorities, and ARCHITEXIS cannot be held responsible for delays, rejections, or changes in procedures by these authorities.
2.2 Service-specific disclaimers may apply and will be communicated to the Client before the commencement of each service.
3.1 The Client acknowledges that they are solely responsible for ensuring compliance with all applicable laws and regulations in their jurisdiction. ARCHITEXIS provides Services based on the information provided by the Client, and is not responsible for any penalties, fines, or legal consequences that may arise due to incomplete, inaccurate, or misleading information submitted by the Client.
3.2 To comply with anti-money laundering laws, the Client must provide required documentation—such as certified identification, proof of address, and source of funds—and promptly update ARCHITEXIS on any changes in company ownership or operations. Additional documents may be requested based on the Client’s business type.
3.3 Failure to provide accurate and timely information may result in delays or additional costs, for which ARCHITEXIS shall not be held liable.
4.1. The Client agrees to pay all fees related to the Services, and ARCHITEXIS will only begin providing Services upon full payment has been received.
4.2 The Client shall pay for the initial Ongoing Services upon accepting the proposal for the Services. For subsequent Ongoing Services, ARCHITEXIS will issue an invoice prior to the commencement of each service, which the Client must pay in full before the services are rendered.
4.3 The Client acknowledges that any subsequent Ongoing Service is contingent upon the receipt of full payment, and ARCHITEXIS shall not be liable for any penalties, late payment fees, or similar charges if the Client fails to settle the invoice within the specified due period.
4.4 If the Client disputes any portion of an invoice, the Client must provide written notice to ARCHITEXIS within 10 business days of receipt of the invoice. The Client shall pay the undisputed portion of the invoice while the dispute is being resolved.
4.5 ARCHITEXIS reserves the right to charge late payment fees or interest on overdue invoices, in accordance with applicable laws.
5.1 Administrative and Compliance Fees
A non-refundable fee of USD $250 (or equivalent) applies to all onboarding and renewal invoices. This fee covers regulatory checks, administrative work, and account setup, and is separate from professional service fees.
VAT (if applicable) is added to this fee. Refunds for this fee are only available in the circumstances where ARCHITEXIS decides to cancel the engagement due to compliance issues or operational limitations.
5.2 Bank Charges
The Client is responsible for any bank charges on refunds. These charges will be deducted from the refundable amount.
5.3 Refund Scenarios
5.3.1 Client Cancels During Onboarding
If the Client cancels before any services begin, they are eligible for a refund of the net balance (the total amount paid minus the non-refundable Admin & Compliance Fee and VAT). A deduction will be applied as follows:
Alternatively, the Client can choose to retain the full net balance as a credit, which is valid for 12 months.
5.3.2 ARCHITEXIS Cancels During Onboarding
If ARCHITEXIS cancels the engagement during onboarding, the Client will receive a full refund of the paid amount, minus applicable bank charges.
5.3.3 Client Cancels After Onboarding
Once services have started, no refunds will be provided.
5.3.4 ARCHITEXIS Resigns After Onboarding
If ARCHITEXIS terminates the engagement after services have started, the Client will receive a refund of the paid amount, minus the following:
5.4 Additional Terms
Refund requests must be submitted in writing to ARCHITEXIS to ensure proper documentation. Once approved, refunds will be processed within 14 business days. Any disputes related to refunds will be resolved through the escalation process outlined in the contract.
6.1 ARCHITEXIS will take reasonable measures to protect the confidentiality of Client data. However, ARCHITEXIS shall not be held responsible for any unauthorized access to or disclosure of Client data by third parties, provided ARCHITEXIS has exercised reasonable care in handling such data. The Client agrees that their data may be shared with relevant third parties (e.g., banks, government agencies) as necessary to provide the Services.
ARCHITEXIS complies with applicable UAE data protection regulations.
7.1 To the fullest extent permitted by law, ARCHITEXIS’s total liability to the Client for any claim arising out of or relating to the Services provided, whether in contract, tort, or otherwise, shall be limited to the total amount of Fees paid by the Client for the specific Service giving rise to the claim. ARCHITEXIS shall not be liable for any indirect, incidental, or consequential damages, including but not limited to loss of profits, revenue, or business opportunities.
7.2 ARCHITEXIS shall not be held liable for delays or damages caused by force majeure events, including but not limited to natural disasters, government closures, or system outages.
8.1 The Client agrees to exclusively renew all company-related services, such as annual renewal services, through ARCHITEXIS. Should the Client choose to renew or procure these services through another provider, such action will be treated as a termination by the Client of ongoing services, and Clause 8.3 shall apply, including the requirement for the one-off termination payment.
9.1 ARCHITEXIS can terminate the Services for any reason by providing written notice to the Client. The notice period for termination shall be 30 days, unless otherwise agreed upon in writing.
9.2 In case of non-compliance or violation of applicable laws, including, but not limited to, failure to comply with regulatory requirements, submission of false information, or engaging in illegal activities, ARCHITEXIS reserves the right to terminate any Services immediately. In such cases, ARCHITEXIS may, at its sole discretion, retain any fees already paid by the Client as compensation for administrative costs or other expenses incurred.
9.3 If the Client chooses to unilaterally terminate any Ongoing Services, the Client shall be liable to pay a one-off termination fee of US$ 1000 to cover administrative and operational costs incurred due to the early termination. ARCHITEXIS reserves the right to retain any fees already paid by the Client and may invoice the Client for any unpaid balance, including the one-off termination fee.
10.1 ARCHITEXIS relies on the accuracy and completeness of the information provided by the Client to deliver its Services. ARCHITEXIS shall not be held responsible for any errors, delays, or failures in the Services arising from inaccurate, incomplete, or misleading information provided by the Client.
10.2 The Client agrees to indemnify ARCHITEXIS against any claims, penalties, or damages resulting from false or misleading information.
11.1 ARCHITEXIS does not guarantee uninterrupted availability of its Services. The availability of certain Services may be affected by factors beyond ARCHITEXIS’s control, including but not limited to government closures, changes in legislation, or system outages. ARCHITEXIS shall not be held liable for any delays or Service interruptions caused by such factors.
12.1 ARCHITEXIS does not provide legal, financial, or tax advice. Any information provided by ARCHITEXIS in the course of delivering its Services should not be relied upon as such advice. The Client is encouraged to seek independent legal, financial, or tax counsel to evaluate the implications of any Services provided by ARCHITEXIS.
13.1 If any part of these terms is deemed unlawful or unenforceable, the remainder shall continue in full effect.
14.1 ARCHITEXIS may engage subcontractors to provide services. The Client may not assign their rights or obligations under the agreement without prior written consent from ARCHITEXIS.
15.1 All materials, documents, and intellectual property created by ARCHITEXIS during and after the provision of the Services remain the sole property of ARCHITEXIS unless explicitly transferred in writing.
15.2 The Client is granted a non-exclusive, non-transferable right to use these materials strictly for the purposes outlined in the Contract.
16.1 These Terms and Conditions shall be governed by, and construed in accordance with, the laws of the Emirate of Dubai and, where applicable, the federal laws of the United Arab Emirates.
16.2 Any dispute, difference, controversy or claim arising out of or in connection with the Contract, including (but not limited to) any question regarding its existence, validity, interpretation, performance, discharge and applicable remedies, shall be subject to the exclusive jurisdiction of the Courts of the Dubai International Financial Centre (“the DIFC Courts”).
Emirates Towers, Office 25
Sheikh Zayed Road, Dubai, UAE
